Personal data

INFORMATION FOR CLIENTS, PROSPECTIVE CLIENTS AND BUSINESS PARTNERS ON PERSONAL DATA PROCESSING

Corporate Assistance, s.r.o., as the personal data controllers, wish to inform you about the key aspects of personal data processing, which takes place in relation to their business activities. The objective of this information is to provide transparency of the processing within the meaning of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter referred to as the „GDPR“).

Processed personal data

Corporate Assistance, s.r.o. protects and uses personal data in compliance with the legal framework for protection of personal data, in particular in compliance with the GDPR.

Based on nature of each contract, we process usually the following personal data necessary in order to enter the contract and provide the agreed services:

name and surname;
date of birth (including personal identification number (birth number), if applicable);
address;
e-mail;
phone number;
bank account number and other transaction data;
Identification Number, Tax Identification Number;
other data required based on nature of the contract.

The legal ground for processing of the above mentioned personal data is set out in Article 6, Section 1, letter b) of the GDPR – the processing is necessary for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract. In some cases we process personal data also on legal ground set out in Article 6, Section 1, letter c) of the GDPR – processing is necessary for compliance with a legal obligation to which the controller is a subject, in particular legal obligations under accounting legislation and legislation against money laundering and financing of terrorism to the extent of compulsory due diligence of the client, as well as under other applicable legislation.

Nad rámec výše uvedeného Corporate Assistance, s.r.o. zpracovává při běžném obchodním styku kontaktní údaje klientů, potenciálních klientů a obchodních partnerů pro účely zasílání informací a novinek (tzv. newsletter) z oblastí, na něž se specializuje. Výše uvedené zpracování provádí Corporate Assistance za účelem informování a posílení povědomí o její specializaci, stejně jako za účelem budování a udržování dobrých obchodních vztahů, což představuje oprávněný zájem společnosti ve smyslu čl. 6 odst. 1 písm. f) nařízení GDPR.

Except as listed above, Corporate Assistance, s.r.o. does not collect, request or process any personal data. The personal data are processed manually as well as automatically.

Purpose of processing of personal data

The personal data of our clients, prospective clients and business partners are usually processed for one or more of the below purposes:

performance of a contract;
protection of legitimate interests of the controller;
accounting, invoicing and fulfilment of related legal obligations;
fulfilment of legal obligations pursuant to legislation against money laundering and financing of terrorism;
sending information and news (so-called newsletter) from areas in which Corporate Assistance specializes;
fulfilment of other legal obligations.

Term of storage of personal data

In compliance with the principles of the GDPR the personal data are kept in a form which permits identification of clients, prospective clients and business partners for no longer than is necessary for the purposes for which the personal data are processed and in compliance with time limitations set out in applicable law, contracts and internal regulations of Corporate Assistance, s.r.o.. Once the respective purpose has been fulfilled, the personal data processing is terminated, nevertheless, archival documents shall continue to be stored for archiving purposes pursuant to applicable law. Some data may also be retained if necessary to protect the legitimate interests of Corporate Assistance, s.r.o. for the purposes of claiming or enforcing its legal claims.

Personal data recipients

During processing of the personal data Corporate Assistance, s.r.o. provides them to the following third parties:

public authorities (courts, administrative, financial and customs authorities);
third parties determined by the client;
providers of services for maintenance of the website and IT systems;
other persons cooperating with Corporate Assistance, s.r.o. on the basis of agreement.

Rights of the data subjects

Corporate Assistance, s.r.o. fully respects all rights of its clients, prospective clients and business partners as the data subjects, which arise to them in relation to processing of their personal data by Corporate Assistance, s.r.o.. Beside the right to obtain information pursuant to Article 13 and 14 of the GDPR, it includes the following rights:

right of access to the personal data processed;
right to rectification of inaccurate and completion of incompate personal data;
right to erasure (“right to be forgotten”);
right to restriction of processing;
right to data portability;
right to object processing;
right to file a complaint with the data protection authority.

Contact details of the controller

We will gladly provide you with further information about processing of your personal data on the basis of your written of phone request addressed to below contact details:

Adress: Corporate Assistance, s.r.o., Platnéřská 9, 110 00 Prague 1, Czech Republic
Phone: +420 775 018 420
E-mail: vr@corporate-services.cz

Contact details of the data protection authorities

The Office for Personal Data Protection (Úřad pro ochranu osobních údajů)
Address: Pplk. Sochora 27, 170 00 Prague 7 – Holešovice, Czech Republic
Phone: +420 234 665 111
Web page: uoou.cz
E-mail: posta@uoou.cz